March 5, 2023 0 Comment

Manage Spot Awards Using Employee Recognition Software

With the economic downturn looming large, the need for organizations to recognize their employees appropriately is greater than ever before. In this context, spot awards have emerged as the one of the most effective tools for recognizing employee efforts and contribution on the go. Let’s take a look at how organizations can manage spot awards using employee recognition software.

What Are Spot Awards?

Spot awards or On-the-spot recognition involves rewarding any exemplary work or behavior of the employees almost immediately after. In fact , spot recognition doesn’t require waiting for a monthly, quarterly or any other cycle. The employees receive these rewards as and when the performance is demonstrated.

The award may be monetary or non-monetary and may comprise things like a shout-out on social media, gift cards, company merchandise, or even cash bonuses. Spot awards also have an element of surprise as the employee  might not expect to receive it, which further enhances their emotional value.

In fact, spot awards go a long way in enhancing employee happiness and satisfaction within the workplace. Hence, these awards assure employees that their organization notices their work, acknowledges and values their efforts. They also help reinforce desired behaviors and values that are integral to the consistent business growth and success of the organization.

Hence, organizations need to focus on creating those rewarding moments to keep their employees motivated and engaged.

What Are The Key Benefits of Spot Awards?

Spot awards provide organizations with an easy and fast way to offer meaningful recognition to their employees. Making spot awards an integral part of their employee recognition programs ensures the following benefits:.

Key Benefits of Spot Awards

1. Ensures Instant Gratification

One of the biggest benefits of spot awards is that they provide instant gratification to the employees for their good work. Being recognized for their work, immediately and often unexpectedly creates a sense of achievement for the employees.  It boosts their self-confidence and assures them that the organization values them.

2. Empowers Line Managers

Spot awards help to empower line managers and supervisors to reward and recognize their team members without waiting for management approvals. Since they work closely with the employees. they are in the best position to assess and recognize an action of exemplary performance.

So, this boosts their own confidence and their working relationships with their team members. Hence, improving culture and collaboration within the organization.

3. Builds Credibility And Transparency

With spot awards, line managers can appreciate and reward their employees promptly. This makes this form of recognition more authentic and transparent.

Hence, employees are likely to perceive spot awards as more genuine. This is as compared to other awards that follow longer cycles and require multiple levels of review.

Spot awards have a direct linkage to a recent performance or achievement of an employee, unlike awards that are given for performance over a longer timeframe.

4. Great Tool For Culture Building

Spot awards can be a great way to reward and recognize behaviors and actions of employees that are in alignment with the core values of the organization. Since such behaviors are rarely documented, they cannot be rewarded later. Hence, spot awards provide a great platform for recognize such positive behaviors instantly. This can aid the organization in building a great organizational culture.

5. Immediate Impact And Higher Returns

Employees love it when their efforts or their behavior are appreciated and recognized spontaneously. These awards have an immediate positive impact on employee motivation, engagement and productivity.

Usually, spot awards have low or no monetary value; hence they can be utilized multiple times throughout the year without breaking the budget. These small yet timely awards might have a greater impact that big blockbuster annual or other awards.

Spot award is an immediate shot in the arm that every hard-working and well-intentioned employee needs!

How Can Spot Awards Be Managed Through Employee Recognition Software?

Given the benefits of spot awards, every organizations should look towards incorporating them in their employee recognition program. An effective employee recognition software can help make it easier for organizations to implement a spot awards program and maximize its impact. Here’s how it can be done:

Spot Awards Be Managed Through Employee Recognition Software

1. Make It Simple And Easy For Line Managers To Reward

Employee recognition software can make it simple and easy for line managers to nominate their team members for spot awards. They would be able to do it it with a few clicks on their desktop or mobile apps. They can reward and recognize, no matter where they are and at what time of the day it is.

Line managers do not need to fill out detailed forms, or send emails to the HR to initiate a spot award. They can simply reward their employees with spot awards as and when they see an act of good performance that exceeds their expectations.

Being able to reward and recognize on the go, can unlock the true potential of spot awards. The process can be as simple as posting on social media, using employee recognition software.

2. Create Greater Social Visibility

Almost every recognition software comes with built-in social features and social media integration that can enable greater social visibility for employees receiving spot recognition. Most recognition platforms have a digital wall of fame and leaderboards. They showcase the winners and enable co-workers to congratulate them by liking and commenting.

Employee recognition platforms can also integrate with internal collaboration and communication platforms such as MS Teams, Slack and Yammer.  This enables the communication of spot awards across the organization instantly. Also, the recognition platform allows employees to share the spot awards they have received on social media platforms such as LinkedIn and Facebook, with their friends and connections.

3. Provide Monetary Benefits Effectively

Using an employee recognition platform for spot awards, can also help in providing the monetary benefits to the award winners in a flexible and meaningful way. Employee can collect reward points from spot awards. They can redeem these points for different brands of gift cards, merchandize and other options that are available on the recognition platform itself.

This provides employees with greater freedom to choose their rewards as per their needs. A good variety of options can help drive employee interest and satisfaction, making the recognition program more effective.

4. Manage Budgets And Prevent Misuse

An employee recognition platform can help set budgets and limits for giving these spot awards. Budgets can be allocated in the platform to different business units, teams and line managers. This ensures that the spends are in line with the financial plans of the organization.

Different limits and restrictions on the number and frequency of spot awards can be set in the recognition platform. This can prevent possible mistakes and potential misuse such as awarding the same employee multiple times within a shot span of time. Implementation of such rules can make the entire process of recognition more fair and unbiased.

5. Ensure Effective Recognition For Remote Workers 

Using an employee recognition software for spot awards also makes it effective for recognizing remote workers. Since such employees rarely or never come to the workplace, the best way to reward and recognize them is through a digital platform.

Hence, an employee recognition platform enables the line managers and supervisors easily recognize their remote team members, irrespective of their location or time zone. Therefore, they need not wait for an in-person meeting or an office visit of the team member and can reward them instantly.

6. Track, Monitor And Analyze Usage In Real-time

Employee recognition software makes it easier to track the usage of the spot awards on the fly. Line managers and HR can keep track of employees with the highest awards and those with the least or none at all. They can also analyze the reasons for such discrepancies and take the necessary steps to rectify the same. Hence, they are no longer dependent on offline tracking of awards based on Excel sheets.

At the unit or the organization levels, the management can track the key metrics of the program. So, they can assess the return on the investment in terms of higher employee productivity, retention and other key metrics. Hence, based on the review of the aggregate performance of the program, they can ask the HR team to make necessary changes.

Final Thoughts

Spot awards are important for organizations looking to build a happy and satisfied workforce. Organizations can manage spot awards using employee recognition software to make recognition more efficient, regular, and seamless. This can help in maximizing the benefits from the program in form of higher business impact and a positive work environment.

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HiFives ( is an employee rewards, recognition and engagement SaaS platform that enables organizations to digitize, automate and transform their employee experience. The platform enables supervisors and co-workers to nominate, recognize and reward employees using a points-based system. Budget management, jury-based evaluation and multi-level approval workflows are built into the platform. HiFives has social features such as a wall of fame and gamification features such as leaderboards, e-certificates and digital badges. It also has a global redemption system with country-specific e-gift card options. HiFives integrates with all leading HRMS systems, Office 365, Google Workspace, MS Teams, Slack and other popular tools used at the workplace. HiFives is used by many large enterprises, small businesses and startups across 25+ countries in the world, in many industries including manufacturing, retail, technology, financial services and media.